Sheriff's Records Specialist I/II
Company: Shasta County
Location: Shasta
Posted on: March 16, 2023
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Job Description:
CURRENT VACANCY IS WITHIN THE SHASTA COUNTY SHERIFF'S OFFICE SEE
"SPECIAL REQUIREMENT" SECTION REGARDING WORK HOURS AND COMPLETION
OF POST COURSE APPLICATIONS WILL BE REVIEWED WEEKLY UNTIL POSITION
IS FILLED FINAL FILING DATE: CONTINUOUS SALARY INFORMATION
SHERIFF'S RECORD SPECIALIST I: $2,828 - $3,610 APPROXIMATE MONTHLY*
/ $16.32 - $20.83 APPROXIMATE HOURLY* SHERIFF'S RECORDS SPECIALIST
II: $3,118 - $3,980 APPROXIMATE MONTHLY* / $17.99 - $22.96
APPROXIMATE HOURLY* * Please refer to the appropriate Bargaining
Unit Memorandum of Understanding for potential future salary
increases*Please visit https://co.shasta.ca.us/MOUs ABOUT SHASTA
COUNTY Shasta County offers all the amenities of the big city while
retaining a comfortable small-town atmosphere. With its natural
beauty, affordable housing, excellent educational system, abundance
of recreational opportunities, and excellent quality of life,
Shasta County is a great place to live, work, and raise a family.
ABOUT THE DEPARTMENT The Sheriff's Office is organized into four
major divisions: Custody, Services, Enforcement, and Coroner. The
Custody Division includes the County Jail and the Annex Work
Facility. The purpose of the jail is to incarcerate offenders while
providing basic medical care for County, State, out-of-County, and
federal prisoners who are ineligible to be assigned to alternative
custody programs. The jail is a maximum-security facility that
houses both pre-sentenced and sentenced persons. The Services
Divisionincludes The Local Office of Emergency Services, Personnel
and Hiring, the Background Unit, Internal Affairs, and the Records
Unit. The Enforcement Divisionhandles all Patrol related matters.
The Major Crimes Unit augments patrol and investigates property
crimes, and crimes against people. The Enforcement Division is also
responsible for municipal law enforcement services within the City
of Shasta Lake. The Animal Regulation Unit is also under the
Enforcement Division of the Sheriff's Office. The Sheriff is also
the County Coroner; therefore, the Coroner's Division is
responsible for investigating sudden, violent, unusual, and
unexpected deaths, when the decedent has not been recently seen by
a physician. The Coroner's Division is commanded by a Lieutenant
who serves as the agency's Chief Deputy Coroner. ABOUT THE POSITION
Under immediate/general supervision, learns and performs a variety
of specialized clerical tasks involving the processing of warrants,
jail bookings, crime reports, and other related matters; provides
information to law enforcement personnel and the general public;
and to perform other duties as assigned. SPECIAL NOTE: An
individual will be required to pass a background investigation
relevant to working in a law enforcement office or facility prior
to be hired. DISTINQUISHING CHARACTERISTICS Sheriff's Records
Specialist I:This is the entry level class within the Sheriff's
Records Specialist series and differs from the next higher class of
Sheriff's Records Specialist II in that incumbents are expected to
be closely supervised with frequent review of their completed,
assigned work. The Sheriff's Records Specialist series is utilized
in the Records Division of the Sheriff's Office. Incumbents are
assigned increasingly responsible duties as warranted and are
eligible for advancement to a Sheriff's Records Specialist II after
successfully completing probation and having demonstrated the
ability to perform at the higher level. Sheriff's Records
Specialist II: This is the journey-level class within the Sheriff's
Records Specialist series and differs from the lower class of
Sheriff's Records Specialist I in that the Sheriff's Records
Specialist II is the experienced class in the series. The Sheriff's
Records Specialist series is utilized in the Records Division of
the Sheriff's Office. Incumbents are expected to perform the full
range of Sheriff's Records Specialist duties under minimal
supervision. EXAMPLES OF ESSENTIAL DUTIES The Sheriff Records
Specialist I performs a wide variety of law enforcement clerical
support tasks. The incumbent learns to perform various record
keeping functions and serve the public with fingerprinting,
licensing, and permitting needs; issuing secondhand dealer licenses
and permits such as concealed weapons, explosives, and tree cutting
permits; provide information regarding departmental functions,
policies, procedures, and activities; perform data entry of crime
reports and restraining orders, scan booking reports, crime cases,
and miscellaneous paperwork; access and interpret responses from a
variety of local, county, State, and national computer systems;
confirm warrants; contact various agencies throughout the country
to verify information such as missing persons, stolen property, and
warrants; maintain confidentiality of information in accordance
with departmental policy as well as all applicable laws and
regulations; receive money over the counter and issue receipts;
receive calls, determine proper actions to be taken, and direct
callers to appropriate personnel; type reports, news releases, and
other material; obtain and assemble information from hardcopy and
electronic files; and to perform other duties as assigned. The
Sheriff Records Specialist II performs a wide variety of law
enforcement clerical support tasks. The incumbent receives and
examines different types of documents for completeness, accuracy,
and compliance with department and legal requirements; corrects
documents or contacts law enforcement personnel for corrections;
enters and verifies statistical data on computer; enters, verifies,
and retrieves data and information using the California Law
Enforcement Telecommunications System (CLETS) terminal; receives
reports of stolen vehicles, missing persons, stolen or lost
property, repossessions, and restraining orders; enters into the
CLETS and the National Crime Information Center (NCIC) systems;
confirms and processes various warrants; distributes general and
confidential information verbally and in writing; provides
assistance to the public in person, via telephone or
correspondence; checks Department of Motor Vehicles (DMV) records
for both the individual and the vehicle as requested by deputies;
files a variety of forms, records, documents and correspondence;
distributes crime reports; inputs records and documents into
computer systems using scanning devices; completes written requests
for information from other authorized agencies; researches written
information for background investigations to assist authorized
agencies; receives money for report and vehicle release fees; makes
change, writes receipts, balances sales and receipts at end of day;
uses a keyboard to enter, access, retrieve, update, and change
information from several different automated systems; depending on
assignment, checks and issues subpoenas, summonses, writs of
execution, possession attachments, seizures of property, and
similar documents; knowledge of laws regarding release of records,
regulations and policies that impacts the Division's work; operates
standard office machines (computers, copier, paper shredder,
typewriter, calculator), telecommunications equipment, microfilm
equipment, photo imaging equipment, fingerprinting equipment, and
various printers, and computer scanning equipment; and to perform
other duties as assigned. TYPICAL QUALIFICATIONS Any combination of
education and experience sufficient to directly demonstrate
possession and application of the following: Sheriff's Records
Specialist I: Knowledge of:Modern office practices, methods,
procedures, and automated systems; English grammar, vocabulary,
spelling, and punctuation; and alpha/numeric filing systems.
Ability to:Write legibly; maintain confidentiality of sensitive
records, documents, and information; communicate clearly and
concisely by telephone, in person, and in writing; follow oral and
written directions and instructions; independently prioritize
workload and exercise initiative in performing work assignments;
exercise tact and assertiveness in interpersonal relationships;
maintain accurate records; receive and account for fees; learn
civil, criminal, juvenile, and other statutes governing court;
learn the legal terminology and forms utilized by the Superior
Court and various County departments. Sheriff's Records Specialist
II: Knowledge of:Legal terminology; general office procedures and
practices; English grammar, vocabulary, spelling, and punctuation;
and alpha/numeric filing systems. Ability to:Write legibly;
maintain confidentiality of sensitive records, documents, and
information; communicate clearly and concisely by telephone, in
person, and in writing; follow oral and written directions and
instructions; independently prioritize workload and exercise
initiative in performing work assignments; exercise tact and
assertiveness in interpersonal relationships; maintain accurate
records; receive and account for fees; learn civil, criminal,
juvenile, and other statutes governing court; learn the legal
terminology and forms utilized by the Superior Court and various
County departments. Sheriff's Records Specialist I:These standards
are typically attained with one (1) year of responsible clerical
experience involving legal terminology or record keeping functions.
Sheriff's Records Specialist II:These standards are typically
attained with two (2) years of responsible clerical experience
involving legal terminology or record keeping functions. SPECIAL
REQUIREMENT * Requirethe ability to work shifts including nights,
weekends, and holidays; and possess a California Peace Officer
Standards and Training Certificate of Completion for the forty (40)
hour "Records" course. SUPPLEMENTAL QUESTIONS Responses to the
following must be submitted with a completed application. * Do you
have any clerical experience, within the last five years, involving
legal terminology, banking, or recordkeeping functions? Yes/No * If
yes to #1, please list your work experience and dates of
employment. If no, please type n/a. * I understand that this
position will require me to work shifts including nights, weekends,
and holidays. Yes/No PHYSICAL DEMANDS AND WORK ENVIRONMENT The
physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is
regularly required to sit; use hands to finger, handle, or feel
objects, tools, or controls; reach with hands and arms; talk and
hear. The employee is occasionally required to stand; walk; stoop,
kneel, crouch, and/or crawl. The employee must occasionally lift
and/or move up to fifty (50) pounds. The work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. OTHER
CONSIDERATIONS * All new employees are required to have their
paycheck directly deposited to a bank account. * Some positions may
require a valid California driver's license and acceptable driving
record according to County policy. * Reasonable accommodations may
be made for those persons who are disabled under the Americans with
Disabilities Act to perform the essential functions of the
position. * As part of the selection process, all individuals
provided with a preliminary offer of employment with Shasta County
will be subject to a background investigation, including a criminal
history check (primarily completed through the taking of
fingerprints). An image of your fingerprints will be captured and
sent to the California Department of Justice (DOJ) and the Federal
Bureau of Investigation (FBI). The resulting report of your
conviction history, (if any), will be evaluated along with the
other information received in connection with your application.
Except as otherwise required by law, a criminal conviction will not
necessarily disqualify you from the position. The nature of the
offense, the date of the offense, the surrounding circumstances,
and the relevance of the offense to the position applied for may,
however, be considered. * Based on the results of the background
investigation and criminal history check, applicants may then be
provided with an offer of employment conditioned on the results of
a medical examination, which includes drug/alcohol testing. *
Shasta County participates in E-Verify. For more information click
here. If you do not have internet access, contact Personnel at
(530) 225-5515 to request a flyer. * In accordance with Government
Code Section 3100, County employees, in the event of a disaster are
considered disaster workers and may be asked to respond
accordingly. * Positions in this classification are covered by a
collective bargaining agreement between the County and the United
Public Employees of California - General/Professional Unit. *
Employees in this classification are covered under the CalPERS
retirement program. Depending on the provisions of the California
Public Employees' Pension Reform Act (PEPRA) and other applicable
laws, an employee in this classification will be covered under one
of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2%
at 60, or (3) 2% at 62. An employee in this classification will
also contribute up to 8.75% (7.75% for UPEC Professional) his/her
pay to this plan or will contribute such other amount to the plan
as authorized by PEPRA and other applicable laws. Please visit our
employees benefit page at Employee Benefitsfor additional
information regarding benefits and CalPERS coverage information.
The provisions in this flyer and on the County's website are for
information purposes only. To the extent the provisions of the
flyer or the County's website are inconsistent with PEPRA and other
applicable laws, PEPRA and other applicable laws shall govern.
APPLICATION AND SELECTION PROCEDURES Shasta County Personnel will
accept applications and responses to the supplemental questions
until the position is filled. A Resume and/or Cover Letter will be
accepted in addition to the application form but will not serve as
a substitute for a completed application. It is not acceptable to
complete the application with statements such as, "Refer to Resume
and/or Cover Letter," or "See Attached Resume and/or Cover Letter"
the employment application must be completed in its entirety prior
to submission. Incomplete applications will not be processed.
Closing date postmarks or faxes will NOT be accepted. This
recruitment will establish a list that may or may not be used by
other departments. Prior applicants must reapply to be considered.
Applicants will be screened and those considered best qualified
will be invited to appear for an oral and/or written examination.
Meeting the announced requirements does not guarantee inclusion
into the selection process. Depending upon the number of
applications received, the selection process may consist of
additional application screening, written and/or practical exam(s),
oral interview, or any combination thereof. Veterans'
Credit:Veterans (as defined by California Government Code section
18973) who have been discharged from military service under
conditions other than dishonorable and who receive a passing score
on all components of the employment examinations (up to and
including oral examinations) shall receive credit for an additional
five points to be added to their final examination score. To be
considered for this credit, a veteran MUST provide a copy of his or
her discharge document (DD-214 or equivalent) and information as to
the type of discharge (honorable, dishonorable, etc.) WITH THE
EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.
Applicants are encouraged to apply on-line atapply onlineor submit
an application to the Shasta County Personnel Office. Arrangements
may be made to accommodate applicants with disabilities. Requests
for accommodations may be made to the Shasta County Personnel
Office by the filing deadline posted on this bulletin. Shasta
County does not discriminate on the basis of disability. If you
feel you are being denied service based on a disability, our ADA
Coordinator may be reached at (530) 225-5515; relay service (800)
735-2922; fax (530) 225-5345. SHASTA COUNTY IS AN EQUAL OPPORTUNITY
EMPLOYER Shasta County Personnel 1450 Court Street, Suite 348;
Redding, CA 96001; (530) 225-5515
Keywords: Shasta County, Redding , Sheriff's Records Specialist I/II, Government & Protective Services , Shasta, California
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