Legal Office Executive Assistant - Confidential
Company: Shasta County Support Services
Location: Redding
Posted on: January 16, 2023
|
|
Job Description:
To view the full job posting, please go to
www.governmentjobs.com/careers/shasta/jobs/3827650 FINAL FILING
DATE: JANUARY 04, 2022 AT 5:00 PMABOUT SHASTA COUNTY: Shasta County
offers all the amenities of the big city while retaining a
comfortable small-town atmosphere. With its natural beauty,
affordable housing, excellent educational system, abundance of
recreational opportunities, and excellent quality of life, Shasta
County is a great place to live, work, and raise a family.ABOUT THE
DEPARTMENT: The District Attorney evaluates all reported crimes to
determine if sufficient evidence exists to prosecute individuals
for felony and misdemeanor offenses. In those cases where the
District Attorney finds sufficient evidence, a criminal prosecution
is undertaken. The Department also supervises the Victim/Witness
Program.ABOUT THE POSITION: Under the general direction of the
District Attorney, oversees office operations which may include
responsibilities for training, evaluating, and supervising legal
clerical staff; coordinating workflow; and performing fiscal
accounting functions such as payroll, participating in preparation
of the corresponding office's budget, and monitoring expenditures.
An incumbent acts as legal secretary to the department head and
other assigned staff and completes other projects and
administrative support tasks as required. This is a Confidential
classification. Confidential in this context according to the
Personnel Rules is a non-management employee who in the course of
his/her duties is regularly privy to management planning or
decision-making regarding the County's administration of
employer-employee relations as determined by the Board of
Supervisors.DISTINGUISHING CHARACTERISTICS: Positions in this
classification report directly to the department head. This
classification is distinguished from the Legal Services Supervisor,
Legal Clerk Supervisor, and Legal Secretary classifications by its
responsibility for overseeing office functions; training,
evaluating, and supervising legal clerical staff; and coordinating
work flow; performing the highest level of administrative support
to the department head and other office management and attorneys;
assisting with budget preparation and monitoring; and completing
special projects as assigned.EXAMPLES OF ESSENTIAL DUTIES: Specific
duties may vary depending upon the department to which the position
is assigned.Typical duties may include: Functioning as the office
manager overseeing the daily operations of the office; training,
supervising, and evaluating clerical employees; assigning and
monitoring work flow; performing fiscal accounting functions
including the processing of payroll, invoice claims, and employee
travel reimbursement; assisting in the preparation of the budget
and monthly budget monitoring; coordinating tasks associated with
the recruitment, hiring, evaluating, and termination of personnel
as well as the maintenance of personnel records; developing,
implementing, and evaluating office policies; serving as legal
secretary to the department head and other assigned staff;
representing the department at meetings with other agencies
regarding administrative matters; preparing a wide variety of legal
documents, including pleadings, motions, legal memoranda, briefs,
contracts, and similar documents; performing routine legal
research; ordering office supplies, equipment, computers, phones,
and office furnishings; serving as the liaison to the IT
Department; and providing other administrative support as necessary
TYPICAL QUALIFICATIONS: Employment standards include any
combination of education and experience sufficient to directly
demonstrate possession and application of the following:Knowledge
of: Laws, ordinances, rules, and regulations affecting the
operation of the legal office to which assigned; operation and
procedures of the assigned department; principles of personnel
management, supervision, evaluation, and training; budget
preparation and accounting procedures; County policies and
procedures; legal terminology, forms, documents, phraseology,
punctuation, spelling, and general English usage; legal research
and writing; style and formatting of business
correspondence.Ability to: Maintain confidentiality of information;
oversee the daily operations of the office and provide
administrative support to attorneys and other staff as required;
effectively supervise, train, and evaluate subordinate staff;
assist in planning, organizing, and administering the policies and
procedures of the office; coordinate and schedule work of the
office in order to monitor and meet deadlines; use and provide
support on the various software programs used within the office;
operate a personal computer and other modern office equipment;
type/keyboard at a speed of not less than 55 words per minute;
assist in preparing and monitoring the budget, and process invoice
claims; perform routine legal research, interpret and evaluate
information, and prepare clear and comprehensive reports; perform
difficult and complex legal secretarial and clerical work with
speed and accuracy; establish and maintain effective working
relationships with the public, other departments and agencies,
boards and commissions, public officials, community groups, and
others contacted in the course of the work; identify and analyze
administrative problems and implement operational changes;
communicate effectively, both verbally and in writing.These
standards are typically obtained with at least five years
experience as a legal secretary, including one year of experience
in a governmental legal office. Preference may be given for
experience in the particular legal field associated with the
function of the assigned department.IDEAL CANDIDATE: An ideal
candidate must possess strong critical thinking skills with an
ability to use independent judgment. Must have the ability to plan,
prioritize and organize a diversified workload. Must be able to
work well in collaboration with a team, as well as individually.
This individual also places a high value on positivity,
professionalism, and the value of first impressions. Strong
technical and computer skills are required.SUPPLEMENTAL QUESTIONS:
Responses to the following must be submitted with a completed
application.Explain in detail how you meet the ideal candidate
description listed above.Explain any previous/current executive
assistant experience you have.What makes a good executive
assistant?SALARY & BENEFITSSalary: $4,608 - $5,882 Approximate
Monthly*Paid Time Off:Holidays: 12 days per year.Confidential
Employees allotted an additional 8 "floating holiday" hours each
year.Vacation (Accrues with hours worked. Available after 3
months)Annual accruals as follows: 10 days first 3 years; 15 days
4-9 years; 17 days 10-15 years; 20 days 16 years and
thereafter.Sick Leave (Accrues with hours worked. Available
immediately)12 days per year with a generous pro rata payoff at
termination after at least 5 years.Insurance:Medical: County pays
for most of the employee and a portion of the dependent costDental:
County pays for most of the employee and a portion of the dependent
cost. County contribution does not begin for first six months of
employment.Vision: Fully paid for employee with a small premium for
dependents.Retirement: CalPERS, coordinated with Social
Security.Other: $40,000 life insurance plan at no cost to
employee.Deferred Compensation plan with 3% County match
available.IRC Section 125 planACI Specialty Benefits - Employee
Assistance ProgramLongevity StipendAdditional life insurance
available.*Please visit
www.shastacounty.gov/personnel/page/policies and refer to the
Shasta County Personnel Rules and the Confidential Cost of Living
Increases for future salary increases.Applicants are encouraged to
review the full recruitment posting and apply on-line at
www.ShastaCountyCareers.com or submit an application to the Shasta
County Personnel Office.SHASTA COUNTY IS AN EQUAL OPPORTUNITY
EMPLOYERShasta County Personnel1450 Court Street, Suite 348;
Redding, CA 96001; (530) 225-5515
Keywords: Shasta County Support Services, Redding , Legal Office Executive Assistant - Confidential, Legal , Redding, California
Click
here to apply!
|