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Executive Assistant

Company: ADB Companies, Inc.
Location: eureka
Posted on: May 3, 2021

Job Description:

To be a team member at ADB Companies you must support the companys mission, vision and values by exhibiting the following behaviors: excellence and competence, teamwork, innovation, respect, personalization and accountability.


Position Title: Executive Assistant

Classification: Exempt


Our Mission: We are a customer-centric partner providing innovative solutions. The safety, well-being and career growth of our team members are the benchmarks of our success.


Our Values: SACRIFICE

Safety | Accountability | Customer Centric | Return on Investment | Integrity | Family | Innovative | Community Involvement |Empowerment


POSITION OVERVIEW:

ADB Companies is one of the fastest growing utility construction contractors in the telecom industry, specializing in nationwide underground fiber optic installation. We are a part of the Keeley Companies family, a growth oriented entrepreneurial organization. We recognize our PEOPLE as our greatest asset ensuring that their Safety is our number one priority. Our culture is values driven, performance-based, and team focused. We devote ourselves to delivering results for our clients and giving back to our community.


ADB is seeking a skilled Executive Assistant that has at least 3 years experience in an administrative role. The ideal candidate is highly organized, with exceptional attention to detail and effective communication skills who will be responsible for providing high, executive level support to the organization. The ideal candidate will be safety focused, customer and quality centric, with a strong work ethic and ALL IN attitude.


ROLES AND RESPONSIBILITIES:


  • Bookkeeping and PVault job costing and coding
  • Marketing for events and conferences
  • Travel schedules
  • Maintain customer invoicing, create invoices, and manage customer invoicing websitemaintenance
  • Check online activity for bank accounts, credit card purchases and maintain daily bank reconciliation and do monthly on-line payments
  • New project job cost set up
  • Prepare monthly budget report for review by owners
  • Prepare jobs in progress spreadsheet weekly
  • Prepare job costing analysis for Project managers
  • Verify A/P invoices; attach backup documentation and enter bills for payment.
  • Reconcile credit card statements monthly, ensuring all charges are approved andappropriately categorized.


SUCCESS FACTORS:


  • A strong belief in ZERO- Being Safe 100% of the time is the expectation
  • Alignment with company mission, vision, and values
  • Strong team player with the ability to adapt to diverse team members
  • Ability to perform in a fast-paced work environment
  • A high level of time management, accountability, and prioritization skills
  • Self-motivated, goal- oriented, and driven to accomplish department goals
  • Ability to be organized, problem solve, and be solution oriented
  • Ability to support a fast paced, demanding work schedule; could include late evenings and/or weekends when requested
  • Able to work with minimum supervision and the ability to work under demanding conditions


WORK ENVIRONMENT:

  • This position operates out of corporate headquarters in an office environment, located at 18777 US Highway 66 Pacific, MO 63069.
  • Must be able to work in a variety of physical positions, like sitting, squatting, standing, walking and driving
  • This role routinely uses standard office equipment such as laptop computers, projectors, copy/fax, and smartphones.


EXPERIENCE AND EDUCATION:


  • 3-5 years of experience in an administrative/executive role
  • Construction industry experience a plus
  • High School diploma or equivalent required


ADB Companies is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.

Keywords: ADB Companies, Inc., Redding , Executive Assistant, Other , eureka, California

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