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Senior Fiscal Assistant (40)

Company: County of Humboldt
Location: Eureka
Posted on: June 6, 2021

Job Description:

DEFINITION

This is a County of Humboldt job position, however the job application is submitted through Merit System Services. To apply for this position, click on this link Merit Systems Promotional Jobs | Sorted by Job Title ascending | Merit System Services (governmentjobs.com)

Under general supervision, assigns, directs and reviews the work of a small fiscal and/or general office staff; provides difficult or specialized fiscal, financial, statistical and accounting office support to various County offices; performs related work as

assigned.

DISTINGUISHING CHARACTERISTICS

This is either the working lead level in the fiscal support series, with responsibility for providing direction to a group of fiscal and/or general office assistants performing responsible fiscal support work, or the specialist level which performs difficult, technical, complex and specialized fiscal support duties, but does not have ongoing lead responsibilities. This is not considered a supervisory class in that the selection, evaluation and discipline of employees is not normally assigned to this level and the number of employees for which direction is provided is limited. This class is distinguished from Fiscal Services Supervisor in that the latter is the first full supervisory level in this series.

EXAMPLES OF DUTIES

  • Provides lead direction, training and work review to a small fiscal and/or general office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
  • Provides input into selection decisions, performance evaluations and disciplinary matters.
  • Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.
  • Reviews and reconciles varied reports, journals, budget, payroll or related fiscal or statistical data.
  • Reviews or prepares complex time reports; calculates complex differential, premium and shift pay rates; reviews or prepares personnel transactions, benefits processing and related reports; provides benefits and payroll information to employees.
  • Audits and verifies various information, including source data as well as manual and computer-produced reports.
  • Reviews and audits changes to County tax rolls; updates and balances County tax rolls; calculates payments due on bonds and special assessments.
  • Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
  • Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
  • Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
  • Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
  • Enters and retrieves data from an on-line or personal computer system and uses such technology to produce reports; operates standard office equipment.

QUALIFICATIONS

Knowledge of:

  • Basic supervisory principles and practices.
  • Office administrative practices and procedures, including filing and the operation of standard office equipment.
  • Fiscal document processing and record keeping, bookkeeping and basic governmental accounting principles and practices.
  • Basic auditing principles and practices.
  • Basic business data processing principles and the use of personal or on-line computer equipment.
  • Business arithmetic.
  • Policies and procedures related to the department or functional area to which assigned.
  • Correct English usage and the standard format for typed materials.

Skill in:

  • Planning, assigning, directing and reviewing the work of others.
  • Training others in work procedures.
  • Analyzing and resolving varied fiscal office administrative problems.
  • Preparing, maintaining and reconciling various fiscal, accounting, payroll, personnel, statistical and numerical records.
  • Performing detailed fiscal office support work accurately.
  • Organizing, prioritizing and coordinating work activities.
  • Operating standard office equipment including a calculator and computer terminal.
  • Making accurate arithmetic calculations.
  • Using initiative and sound independent judgment within established guidelines.
  • Establishing and maintaining effective working relationships with those contacted in the course of the work.
  • Typing with sufficient skill to complete forms and enter information into a computer system.

Other Requirements:

Specified positions may require possession of a valid California driver's license.

Desirable Education and Experience:

A typical way to obtain the knowledge and skills outlined above is:

One year of fiscal support experience at a level equivalent to the County's class of Fiscal Assistant II. WORKING CONDITIONS & ADDITIONAL INFORMATION

CalPERS Retirement

  • Tier I: Prior to 7/5/2012: 2.7 @ 55
  • Tier II: Post 7/6/2012: 2.0 @ 55
  • Tier III: Post 1/1/2013: 2.0 @ 62

Selection Procedure

The County's Human Resources system operates by a set of rules and procedures which ensure that employees are hired and promoted on the basis of merit and fitness for the job. Jobs are filled through competitive examinations.

A complete online application is required for this position. All application materials will be reviewed by a panel of subject matter experts. Those candidates considered to be the most qualified, based on the application materials submitted, will be invited to a written and/or oral examination, or an evaluation of education and experience.

Policy of Nondiscrimination

The County of Humboldt does not discriminate on the basis of mental or physical disability in the admission or access to, treatment or employment in, its programs or activities. Human Resources is wheelchair-accessible by entering the Courthouse from the ramp located on the east side of the building next to the marked handicapped parking. Special testing arrangements may be made to accommodate disabilities or religious convictions. Contact Human Resources at (707) 476-2349 well in advance of the examination for assistance.

The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible.

How to Apply

A complete, original application must be filed for each position you are interested in applying for. Although this is a County of Humboldt job position, and you may access the job flyer at http://www.humboldtgov.org/hr , the application must be submitted through the Merit System Services website at www.mss.ca.gov no later than the final filing date listed on the job flyer. The link for the Merit System Services website is located at the top of the job flyer. All applications are screened by subject matter experts. The most qualified candidates may then be invited for further testing.

It is important that your application show all the relevant experience and education you possess.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in this examination will be compared with the performance of others who take the test. All candidates who pass will be ranked according to their scores. The examination results will be emailed to you as quickly as possible. Scores will be provided in writing only.

To fill a vacancy, Merit Systems Services furnishes the employing department with the most qualified candidate names for the position.

MEDICAL EXAMINATION: A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS: Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES: Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver's license.

PROBATIONARY PERIOD: Persons appointed to regular County positions serve a probationary period. This is normally six months, but may be up to one year. All designated safety employees serve a one year probationary period.

EMPLOYMENT ELIGIBILITY: It is the County's intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible.

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.

Keywords: County of Humboldt, Redding , Senior Fiscal Assistant (40), Other , Eureka, California

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